[yt-dev] yt team meeting tomorrow

[Britton Smith]

Hi John,

My apologies for the confusion.  I should explain how these meetings get
scheduled and I am open to suggestions on how to improve things.

As per the Team Infrastructure YTEP (
https://ytep.readthedocs.org/en/latest/YTEPs/YTEP-1776.html), monthly
meetings are to be held with the project subcomponent leaders present.  I
am currently designated as the coordinator of those meetings.  I have
dropped the ball for a few months now and we have not had a meeting since
February.  Currently, there are 95 people on the yt-dev list, so when it
comes to scheduling the meeting, I only send a doodle poll to the official
subcomponent leaders.  Once a time has been picked, an invitation is sent
to yt-dev.  On this specific occasion, the meeting time was only
established last night, so the announcement came with very little notice.

My goal is to make the meeting as inclusive as possible while also ensuring
that people who are most likely to contribute are able to come.  My current
method obviously leaves out a lot of people, like yourself, who are not
listed as leads but would, more likely than not, like to be at the
meeting.  One solution would be for more people to volunteer for leadership
positions.  At this point, the sole duty for each lead has been to show up
at the meeting.  Another would be to make more positions, or to have a
general "board member"-like designation.  Maybe I just need to announce the
meeting with more warning, which I usually try to do and will try harder to
do in the future.

Anyway, I am open to suggestions on how to improve this process and I
apologize for leaving anyone out.

Britton

On Mon, Jun 29, 2015 at 7:02 PM, John ZuHone <jzuhone at gmail.com> wrote:

> Hi Britton,
>
> I'm a little concerned that this meeting may not be representative. From
> the lack of responses to the email, it's not clear to me how many of us are
> available for the hangout. Also, I at least was not aware that we were
> doing this today until yesterday.
>
> I somehow missed the fact that we had a Doodle poll to decide when this
> was--which may be my fault for not making sure my name is on the YTEP.
>
> I will try to jump on, but I'm at a conference that is running late so I
> will probably be delayed by about 15-20 minutes.
>
> I hate to be a pill, but there's no chance we can reschedule this?
>
> Best,
>
> John
>
> John ZuHone
> Kavli Center for Astrophysics and Space Research
> Massachusetts Institute of Technology
> 77 Massachusetts Ave., 37-582G
> Cambridge, MA 02139
> (w) 617-253-2354
> (m) 781-708-5004
> jzuhone at space.mit.edu
> jzuhone at gmail.com
> http://www.jzuhone.com
>
> On Jun 28, 2015, at 5:34 PM, Britton Smith <brittonsmith at gmail.com> wrote:
>
> Hi everyone,
>
> We will have a yt developer team meeting tomorrow at 2pm EDT, 11am PDT.
> These are regularly scheduled meetings to discuss the state of the
> project.  The meeting will be held in a yt hangout and all are welcome to
> attend and voice their opinions.  We may need to invite people to the
> hangout, so if you'd like to come, just let me know and I'll make sure
> you're included.  Below is a rough agenda, but if there's something you'd
> like to discuss, bring it along.
>
> Britton
>
>
>    1.
>
>    Adopting astropy code of conduct
>    2.
>
>    Improving the PR review process
>    1.
>
>       regular PR review hangouts
>       2.
>
>       some other thing
>       3.
>
>    Section updates
>    4.
>
>    Project infrastructure evaluation
>    1.
>
>       Is the doc system working?
>       2.
>
>       Is Slack a good idea?
>       3.
>
>       Do bugs on the tracker work?
>
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>
>
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>
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